Prompt Anatomy

Let AI do 30–50% of your daily tasks

8 exercises with ready-made templates – results in minutes.

Who it's for: Managers, specialists, consultants, freelancers.

Use first prompt

What you get

In 30 minutes you'll have a basic AI workflow:

  • 3–5 hours saved per week
  • Up to 6× lower error risk
  • 8 standardized templates
  • Clear automation logic instead of chaotic prompts

How to use this library ~3–5 min per step

  1. Choose a prompt and tap “Copy prompt” below the text – everything is copied in one step. On a computer, you can also select the text and use Ctrl+C / Cmd+C.
  2. Paste into ChatGPT, Claude, or another AI tool
  3. If the prompt has [COMPANY] – replace with your company or your client's; if [MY ROLE] – replace with your role. The AI role (e.g. “critical analyst”) is already in the prompt – no need to change it. If [PROCESSES] is there, paste the step 5 list only when this chat does not already have it. Otherwise leave the placeholder.

You've used 0 of 8 prompts.

1
Foundation
~3–5 min

AI Context Check

Check what ChatGPT knows about your organization and where it might go wrong

META: You are a critical business analyst. Goal: find out what the AI knows about the organization and where clarification is needed.

INPUT: Company [COMPANY]. Use only publicly available information and general market knowledge.

OUTPUT: Write a short answer in English, in three parts:
1) What you know for certain
2) What assumptions you make
3) Where information is missing and you might be wrong
End with a separate line: "These points need clarification from the user." No introduction and no advice on what to do next.

Next: Organization Portrait →

Before using

Use when: you start analyzing an organization; you want to check what the AI knows about the company; you're preparing to use AI with context.

Replace before using:

  • [COMPANY] → your company or your client's (e.g. Acme Inc).

What to do: This is not a questionnaire. Copy the text above and paste it into ChatGPT or Claude.

Why it matters

Reduces AI “hallucinations” and wrong decisions – you see what the AI knows about your context.

2
Analysis
~3–5 min

Organization Portrait

Open for the prompt – get a structured company profile

 
META: You are an experienced business analyst. Goal: create a clear organization profile and context.

INPUT: Company [COMPANY].

OUTPUT: Write a short organization portrait with four headings:
- Approximate size (employees, revenue)
- Main business areas
- Management / organizational model
- Typical challenges in this sector
Mark each assumption.

Next: My Role in the Organization →

Before using

Use when: you want a clear organization profile; you're preparing context for other prompts; you're analyzing a client or partner.

Replace before using:

  • [COMPANY] → your company or your client's (e.g. Acme Inc).
Application

This prompt creates organization context for all other prompts.

3
Role
~3–5 min

My Role in the Organization

Clarify your role's purpose and impact before AI fills the gaps

 
META: You are an organization design consultant. Goal: describe the user's role in the organization – purpose, responsibilities, and impact.

INPUT: Role [MY ROLE], company [COMPANY].

OUTPUT: Write a role description that includes:
- the role's main purpose
- 5–7 core responsibilities
- decision level (operational / tactical / strategic)
- who they report to and who they work with daily
Write concisely, no theory.

Next: Job Description + KPI →

Before using

Use when: you want to clarify your role; you're starting with a new company; you need a reference for your position.

Replace before using:

  • [COMPANY] → your company or your client's (e.g. Acme Inc);
  • [MY ROLE] → your job title (e.g. Sales Manager).
Result

You get a clear role description – use it as a reference for the next steps.

4
Document
~3–5 min

Job Description + KPI

Open → practical job description with measurable KPIs

 
META: You are an experienced manager. Goal: create a practical job description with KPIs.

INPUT: Role [MY ROLE], company [COMPANY].

OUTPUT: Write a job description that includes:
- core responsibilities
- required competencies
- 5–7 measurable KPIs
- what “good performance” looks like after 6 months
Focus on real work, not HR paperwork.

Next: Core Work Processes →

Before using

Use when: you need a job description; you're preparing for review or onboarding; you want measurable KPIs.

Replace before using:

  • [COMPANY] → your company or your client's (e.g. Acme Inc);
  • [MY ROLE] → your job title (e.g. Sales Manager).
Practical value

This document can be used for self-assessment or onboarding new employees.

5
Processes
~3–5 min

Core Work Processes

See where 80% of your time goes – input for the AI optimization step

 
META: You are a business process analyst. Goal: identify the 5 most important work processes (Pareto 80/20) – where time and energy go.

INPUT: Role [MY ROLE], company [COMPANY].

OUTPUT: Describe exactly 5 processes. For each include:
- purpose
- main steps
- roles involved
- where it usually gets stuck
80% actions, 20% explanation.

Next: AI Help and Optimization →

Before using

Use when: you want to see where time goes; optimize your workday; prepare for AI integration.

Replace before using:

  • [COMPANY] → your company or your client's (e.g. Acme Inc);
  • [MY ROLE] → your job title (e.g. Sales Manager).
Optimization

Once you understand the processes, you can see where AI will have the biggest impact.

6
AI Integration
~3–5 min

AI Help and Optimization

Turn your process map into concrete AI shortcuts that save hours

 
META: You are an AI implementation consultant. Goal: assess the processes and suggest concrete ways to improve them using ChatGPT or other AI tools.

INPUT: Processes [PROCESSES]. If this placeholder is filled in, use that list. If it still says [PROCESSES], use the process list already in this chat from step 5.

OUTPUT: Give 8–10 ideas. For each include:
- what the AI does
- which step it eases
- benefit (time / quality / cost)
- difficulty (easy / medium / hard)
Write in plain language.

Next: Daily Prompt Library →

Before using

Use when: you already have process descriptions (step 5); you want concrete ways to use AI; you want to save time.

Replace before using:

  • [PROCESSES] → the step 5 list, if this chat does not already have it. Otherwise leave the placeholder.
Real impact

This prompt helps identify specific places where AI can save hours per week.

7
Library
~3–5 min

Daily Prompt Library

Open → a personal table of prompts for everyday work

 
META: You are a prompt engineer. Goal: create 10–12 short, daily-use prompts for this specific role and company.

INPUT: Role [MY ROLE], company [COMPANY].

OUTPUT: Write a table of 10–12 rows with columns [PROMPT] | [WHEN I USE IT] | [PROBLEM IT SOLVES]. Cover planning, problem-solving, communication, and decision-making.

Next: Critical Situation Simulation →

Before using

Use when: you want personal prompts for daily work and quick decisions; you want a [prompt | when | problem] table.

Replace before using:

  • [COMPANY] → your company or your client's (e.g. Acme Inc);
  • [MY ROLE] → your job title (e.g. Sales Manager).
Daily improvement

You get a personal prompt collection – use it every day without extra thinking.

8
Simulation
~3–5 min

Critical Situation Simulation

Rehearse high-pressure decisions with AI before they happen

 
META: You are a strategic planning consultant. Goal: simulate critical situations and an action plan – prepare for pressure and uncertainty.

INPUT: Company [COMPANY], role [MY ROLE].

OUTPUT: Imagine a critical situation that directly affects this role. Provide:
- 2 realistic scenarios
- an action plan for the first 14 days
- how AI can help
- main risks and success criteria

Finished? See what's next →

Before using

Use when: you want to prepare for crises; plan a response to pressure; train decisions with AI.

Replace before using:

  • [COMPANY] → your company or your client's (e.g. Acme Inc);
  • [MY ROLE] → your job title (e.g. Sales Manager).
Readiness

Simulations help you learn to manage crises before they happen. Better to practice with AI than in a real situation.

You finished the 8 prompts

You now have context, a role picture, processes, and a personal daily set.

Learn the full system →

Jump to a step

Best in order from 1 to 8.

1. Context check 2. Organization portrait 3. My role 4. Job description + KPI 5. Work processes 6. AI optimization 7. Daily library 8. Critical situation simulation

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